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Asana is my secret tool. Asana Certified Pro. Author of several ebooks. Asana Community #1 contributor in the world.
Yeah I know, the steps are the only link between the image and the topic. Fair enough.

The kaizen philosophy says that a little change every day can drive a bigger change over time. If you do something 5 minutes a day, after a year that’s 30 hours combined!

At Whoz, we dedicate 17 minutes per day to reducing technical debt.

Technical debt is better defined with a couple of examples:

  • “That piece of code is not perfect, but I guess that’s fine as we do the same thing elsewhere anyway”
  • “I am sure that technology is the right choice, you’ll see in 5 years everyone will use it”
  • “I should do it in a better fashion…

Keeping your Asana clean and organized is critical. You might design the best system, have the best organization for teams, projects and tasks, if nobody is watching out, it will soon be a mess.

I worked with a client once that spent hours designing the perfect system with my help. It was elegant and efficient. But the client stopped there, once I left, because my mission was done. He left his team without a proper training on his system. …

In Asana, a project can be seen 4 different ways: as a list, as a board, as a timeline or as a calendar. There is a default view for a project but it is still the same project. There is no such thing as a “calendar project” or a “board project”. Anyone can choose the view they like the most. However, each project is usually built for a specific layout, or one layout makes more sense than the others.

For example a simple list of tasks without any due date is better seen as a list. If the tasks are…

The structure of one’s Asana workspace is a subject that often comes into the discussion. Usually, a client would discover Asana by themselves, look at the documentation a little bit, decide on an organization, and then stick with it.

The first instinct is normally to create a single team with the whole company inside. This is especially true for small companies of a dozen people. However, larger teams might reflect the real organization of the company. …

Working with Asana, there is a good chance that at one point you’ll feel the need to work with guests. The official definition of a guest in Asana is someone that does not have an email address matching your domain. So if your email is, then your organization domain is, and anyone signing up in Asana with an email in will be members of your organization. Anyone with a different email address will be matched up with their own domain, and will be added as a guest.

A guest can be added at different levels in your…

Observables can be very confusing. When you start using them in Angular with RxJS, you can easily get lost and make silly mistakes. We sure did. For a long time. Now that we have been using them for several years, made all the mistakes in the book, and had to rewrite everything to scale our code, we are confident with sharing a few things we learned.

If you are using Asana to manage client work, there is a good chance you’ll need to ask for the client's approval at one point. You could use email, of course, but that would not be as fun as using Asana, right?

The solution kinda depends on the situation. Do you need a one-time approval from a client you will never see again, and then need a “temporary” solution? Or do you need regular approval from the same clients, and thus need a more “permanent“ solution?

The permanent and most straightforward solution would be to add the client as a…

You might be used to tools like Slack to discuss. You probably create channels and create threads. Discussions are happening everywhere in Slack and it might be difficult to follow, especially if you need to also manage the progress of tasks in Asana at the same time. If you come from email, I am so jealous, because you are about to experience the joy of using a tool like Asana.

In Asana, discussions can happen in a lot of different locations, depending on the topic. First, you can discuss a task in the task comment section. …

Monat für Monat habe ich meine Asana-Prozesse perfektioniert und meine organisatorischen Fähigkeiten dabei sprunghaft verbessert. Ich behielt nur die einfachen Aufgaben in ‘My Tasks/Meine Aufgaben’, regelmäßig überprüfte jene unter ‘Later/Später’ und habe von dem Asana-Posteingang intensive gebrauch gemacht. Nach einiger Zeit erkannte ich, dass ich jeden morgen und mehrmals am Tag dieselbe Vorgehensweise brauchte, wenn ich mich mit den ‘My Tasks/Meine Aufgaben’ befasste.

Unter ‘My Tasks/Meine Aufgaben’ starte ich immer am Ende der Liste und arbeite mich schrittweise nach oben. Ich beginne mit den Aufgaben in den ‘Upcoming/Demnächst’ Sektion, wo ich versuche herauszufinden, ob es etwas gibt, das ich tun…

Tout cela paraît tellement facile. Identifier tout ce qui est inutile, nous fait culpabiliser ou que l’on garde au cas où, et s’en séparer en le vendant, donnant, prêtant, recyclant ou jetant. Notre maison se vide des meubles inutiles, nos enfants jouent toute la journée avec seulement quelques jouets, et nous n’avons plus besoin de vélo d’appartement.

La vérité est toute autre. Minimiser est difficile. Minimiser prend du temps. Il faut s’y prendre à plusieurs fois, convaincre son conjoint et ses enfants, faire des essais et des erreurs… Mais au final le résultat en vaut la peine.

Pour vous rassurer…

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